GeM Vendor Assessment

Vendor Assessment is an important step for vendor validation on the GeM portal. All sellers on GeM are required to get an assessment of their company profile and the products that are registered for offer on GeM.

1. Basic information, which include Personal identity, Nature of business entity, Financial and Professional status.
2. Business entity’s profile with respect to the manufacturing, supplying capacity and past experiences and is applicable only for OEM’s.
3. Performance in GeM portal. Once registered as an OEM or authorized re-seller, the credentials are dynamically validated based on their performance and rating on the platform.

No, GeM Vendor Assessment is not mandatory for all the sellers. It is only mandatory for all OEMs & resellers (in select categories) participating in tenders for Q1 & Q2 category products on GeM, unless they come under exempted category.

M/s Rail India Technical and Economic Service (RITES) has been assigned to conduct vendor assessments for GeM Portal

Earlier the assessment process was done by M/s Quality Council of India (QCI). A non-refundable fee is charged by RITES for Vendor Assessment of OEM. The resulting draft Vendor Assessment Report is made available to the seller.

GeM vendor assessment exemptions for sellers are exempted as per the below conditions.

• Sellers having annual turnover of Rs. 500 Crore or more, at least in one of the latest three years as captured during registration.
• Central / State PSUs.
• All sellers who are validated through PAN or GSTN or MCA-21 and offering products only for direct selling up to the value of Rs.25,000 per unit and whose yearly turnover is not more than Rs.5,00,000. Sellers who are offering products as OEM shall not be covered under this exemption.
• Sellers offering products like Artwork, handicrafts, and other such items where no standard manufacturing process exists. The exempted categories shall be specified by the category owner.
• Sellers who are Registered Societies/ Trusts or any other bodies with Government Representation.
• KVIC, WDO, Coir Board, TRIFED.
• OEMs who are registered with NSIC(for the category for which registration was obtained). This exemption will be coterminous with NSIC certificate validity.
• OEMs holding BIS License for the particular product category which are validated through BIS database. Normal validity for this exemption will be three years. Seller is mandated to notify GeM in case cancellation of BIS license and exemption will be withdrawn.
• OEMs having Unique Certification Code (UCC) issued by DRDO/ OFB/ SITRA. This exemption will be coterminous with UCC certificate validity.
• Sellers recommended for exemption for specific categories and specified validity period by any CPSE, Central and State Government Departments/ Authorities.
• Any other category of sellers as notified with the approval of CEO-GeM.

These exemptions for vendor assessment suggest that the GeM portal considers various factors, including turnover, product type, organizational structure, and certifications, to streamline and facilitate the registration process for different types of sellers.

The validity of the Vendor Assessment is 3 years and the sellers need to get the assessment again on the GeM portal after this period.

Deemed Vendor Assessment is for manufacturers whose products are manufactured outside India and sold by an Indian entity.

The vendor assessment process for Deemed Vendor assessment is through RITES Vendor Assessment on GeM.

After completion of the RITES vendor assessment for the GeM portal and the OEM certificate is issued, the sellers can list their brand as well.

The process of generating the request for Brand Approval or OEM Dashboard in catalog management for product can be done in the following scenarios:

• The seller owns the Registered Trademark for a Brand.
• The seller is the owner of a Brand but do not have Registered Trademark.
• The seller do not own any Brand and want to apply for OEM dashboard without Brand.

No, RITES & GeM are different government authorities. GeM Portal has outsourced the vendor assessment process to the M/s Rail India Technical and Economic Service (RITES).

• Registration on GeM: Interested sellers need to complete the registration on the GeM portal www.gem.gov.in
• Vendor Assessment Application: Apply for vendor assessment through your GeM login, providing the required details.
• Submission of Documents: Upload necessary documents for verification by RITES
• Schedule Video Assessment: Choose a convenient date and time for a video assessment conducted through a mobile application.
• Video Assessment Process: Download the mobile app (.apk) from the emailed link, log in, and participate in the video assessment
• Waiting Period for Results: Expect Vendor Assessment results within 2 working days post-assessment.
• Accessing Results: The result, along with the vendor assessment report, will be available on the GeM portal. Users can download the report in PDF format.

GeM Vendor Assessment emerges as a comprehensive mechanism, ensuring the integrity of sellers and products in the government procurement landscape. Understanding the GeM Vendor Assessment process is vital for sellers aiming to establish a reliable presence on the GeM Portal and participate in Q1 & Q2 category tenders.

Tenders Plus team equips sellers with a detailed roadmap, ensuring they navigate the assessment stages seamlessly, adhering to the requirements, and effectively communicating their manufacturing and quality processes during the vendor assessment.

OEM full form is Original Equipment Manufacturer. The company that manufactures the product is the Original Equipment Manufacturer, irrespective of whichever company sells the products.

OEM Panel in GeM portal is to certify their resellers through the OEM panel and ensure that only certified resellers are authorized to sell their product. OEM needs to complete the vendor registration and get the OEM panel on the GeM portal to give the OEM authorization certificate to their resellers.

The OEM Panel on the GeM Portal is a specialized section designed for manufacturers to manage and control the distribution of their products on the platform. Before seeking approval for an OEM Panel, the OEM needs to complete the vendor assessment process or an exemption from the GeM vendor assessment process.

GeM OEM panel allows OEMs to oversee their resellers, particularly for quadrants 2, 3, and 4 products. By accessing the OEM Panel, manufacturers can authorize resellers, issue authorization codes, and maintain control over catalog management. It provides a centralized platform for OEMs to effectively manage and approve resellers on the GeM Portal, ensuring the authenticity and proper distribution of their products.

Before applying for the OEM panel, OEMs need to complete the vendor assessment process or seek an exemption from it. Once the process is complete, the users access the OEM Dashboard by using their GeM login, request brand and OEM authorization, upload relevant documents, and then wait for the GeM team to review the application. If approved, the user will be granted OEM rights to the specified brand in the chosen category.