Tender Bidding Services

There are broadly two kind of tenders based on the releasing organization:

• Government Tenders - released by government departments and PSU’s
• Private tenders - released by private companies

Further, the eTendering process can be also bifurcated basis the selection process and can be classified in the following types:

• Open tenders - are open for all organizations to bid based on the criteria and the terms specified by the buyer organization in the tender documents. This process invites quotations for the services or products to be procured and based on the evaluation process, the tender is awarded.
• Closed tenders - are limited, based on the invitation to certain suppliers and only these companies are allowed to participate in the tender. The invitation is based on the previous experience, track record and work capability. The vendors need to bid in the tender by submitting their technical, financial and other required details and the tender is awarded based on the evaluation process.
• Negotiated tenders - are limited to invitation to a single company. The key reasons for negotiated tenders are specialized work, extension of tenure to the existing contract, new scope added to existing tender. The vendor needs to submit the quotations and after the negotiation, the bid is awarded.
• Single and two-staged tenders -
  In Single stage tenders, there is a single level of evaluation which happens for selecting the vendor. The vendors need to submit the details of the product/services to be supplied along with the pricing details at the same time. There is no scope of revising the same after submission. Once the valuation process is done, the tender is awarded to the selected vendor based on the details.br
  In two-staged tenders, the buyer first selects the vendors based on the outline scope of work and after this, the detailed scope of work is shared with the shortlisted vendors. At this stage, the vendors need to submit the technical, financial, experience and other required details. The tender is awarded after detailed evaluation by the buyer and it can even have multiple vendors selected for the various parts of the project.

EMD full form is Earnest Money Deposit. It is the security money that needs to be submitted by the seller at the time of tender submission

Tender document fee is the administration and evaluation cost associated with the tender. It is non-refundable cost and the bidders are required to pay the tender fee for participating in the bid in advance.

Sellers can participate in the GeM bidding process by first registering on the GeM portal and completing the required documentation successfully. Once registered, sellers must create a catalog and list their products and services as per the tender requirements. To proceed with bidding, sellers should prepare the necessary documents as per the tender checklist and submit them. Finally, they must fill in the financial bid accurately and submit it through the portal. Ensuring compliance with the tender requirements and maintaining accurate documentation are key to successfully participating in the GeM bidding process.

For tender bidding, sellers must submit all required documents according to the eligibility criteria and specified formats. Once submitted, the tender undergoes two key stages: technical bid evaluation and financial bid evaluation

Technical Bid Evaluation is the initial stage, where the bidder’s experience, qualifications, and compliance with the tender’s technical requirements are assessed. This ensures that only qualified bidders proceed to the next stage.

Financial Bid Evaluation follows the technical evaluation. Here, the financial proposals of technically qualified bidders are compared based on bid price, payment terms, pricing structure, and contractual terms. The bidder offering the most cost-effective and compliant solution typically wins.

Both evaluations ensure transparency and fairness in the tender bidding process, selecting the best-suited bidder for the contract.

In the GeM portal, registered sellers have already selected the category of products.

When the buyer publishes the tender and selects the category, he/she has an option to select three categories closest to the BOQ items/products to be procured. Any buyer who falls under these selected categories would receive the notification for the Tenders published.

Tendersplus team of experts will assist you to easily participate in the end to end bidding process related to GeM & other Authorities. TendersPlus team will support in the following activities:

• Support in looking for relevant tenders matching your requirement
• Register your business on GeM & Other Authorities
• Support to receive tender alerts on email on daily basis or guide you to subscribe to the tender alert services.
• Read the tender document requirements thoroughly and support in preparing the checklist for the tenders.
• Help in understanding the documents to be prepared and preparing the bids covering all the required points as per the tender requirement
• Support in uploading the document for tendering including BOQ, tender fees, certifications, work experience, Make In India certificate and license etc and also support in uploading the financials.

Bunch Bid is a combination of connected products or services in a single Bid.

Login to your account and click on 'Bids', then click on 'Bunch Bid' option to view all Bunch Bids. Select the Bunch Bid you want to participate in and click on 'Participate' button.

The sellers can directly bid for both Product and Service on GeM as follows:

Product Bid:,

1. Upload and select the product(s), cross-check technical bid specifications and save.

2. Enter the product price at per unit level & save.

Services Bid:

1. Submit the offering as per bid requirement, in the provided form, press 'Save and Continue'

Verify your bid by OTP authorization.

• Tender fees - In some of the tenders, buyers often include a tender fee which is the processing fee charged for carrying out the processes involved in tender evaluation. The fee is clearly mentioned in tender notice along with the mode of payment & receipt submission. Interested vendors need to submit the tender fee and it is non-refundable unless the tender is canceled, or clearly mentioned in the document.
• Earnest Money Deposit (EMD) - is the security money for tenders and needs to be submitted by the vendors at the time of tender submission. This restricts limited bidders participating and filters non-serious or non-qualified bidders from participating in the tenders. MSMEs are generally from EMD in the government tenders by submitting MSME certificate.
• Quotation - is the quote for the tender submitted by the vendors. There is a proper format for quoting the bidding price and is shared in the tender documents. Once submitted, the quote cannot be changed by the vendor.

Yes, the offer submitted by the seller at the time of Bid participation is inclusive of GST.

Yes, any Registered Seller of GeM can participate in the BOQ base bidding.

No, it is not possible to change the price or edit the technical specifications once it is encrypted and saved.

In the financial evaluation process, the vendor bidding the lowest value is tagged as L1 and the vendor bidding next lowest is tagged as L2 and so on.

Normally L1 bidder gets the tenders in the evaluation process but in some of the evaluation process, the tender is awarded keeping in view the technical as well as financial parameters and is awarded to the vendor providing the best solution.